As many of you know HPN Office Manger Tom Downey has been in need of back surgery for some time. Tom underwent surgery yesterday and the HPN Board is pleased to report that the surgery appears to be successful and that he is resting comfortably at home.
As you would expect Tom will need a few weeks of downtime to properly recuperate so effective immediately Tom will be out on a short (hopefully) Medical leave of absence. Although Tom’s wife Carolyn will occasionally be in the office catching up with paperwork for the most part the HPN Office will be closed until further notice. Pearlis and Rick will continue with their everyday building maintenance tasks but all non-routine activity will remain on hold until Tom has fully recovered and returns to work.
Tom is a tremendous asset to the HPN community and Board and we know all of you want to help insure his recovery goes smoothly and is not interrupted. We are hopeful Tom can return to work by mid-late November; in the interim please understand that Tom will not be able to respond to emails. If there is an issue that needs to be addressed, you can get a message to Pearlis/Rick by leaving a voicemail at the office. Your understanding is appreciated.
August 15, 2020
Dear High Point North Owners,
Last Saturday, at our August 8th regularly scheduled Board meeting, the HPNC Board voted reluctantly, but unanimously, to cancel the annual “Meeting of Council” (Owners Meeting) which was scheduled to be held in-person on Saturday, September 12th at 9AM.
In lieu of the traditional gathering of owners at St. Peter’s Lutheran Church, followed by a covered-dish luncheon and deck party, the Board has voted to conduct a modified version of “virtual meeting” so prevalent today given the current COVID crisis.
This decision was not made lightly, but was done so based on recent changes and restrictions on gathering size, ability to secure an adequate location, input from our insurance carriers and to ensure the safety of our owners.
Given that this Bylaw-mandated meeting is generally the one of the few opportunities many owners have of exchanging views with the Board and meeting with fellow owners in an informal social setting, it was and has been our desire to try to pull this meeting together if at all possible.
However, given the constantly fluctuating COVID-19 restrictions issued by state, county and city officials, we were already of the opinion a luncheon would simply not be feasible or in the best interest of our owners, nor would our traditional deck party featuring the music of our own Tor Damico and “Coastal Storm”.
Last week we were advised that St. Peter’s Church, our now-traditional venue reserved many months ago, remains closed to all meetings. Although we discussed the possibility of having a meeting on the deck by setting up tent-type canopies with enforced social-distancing/ facemask requirements, last week’s Tropical Storm Isaias reminded us that we are in the middle of hurricane season – over the past 15 years 7 meetings were potentially subject to hurricane-related weather and 3 deck parties were actually impacted by poor weather.
While our face-to-face meeting may be cancelled, it is still our intention to try and present and conduct all of the “business as usual” parts of our meeting but in a “virtual” format.
To this end the following scheduled has been adopted:
- Friday, August 28th: Information will be emailed to all owners outlining HPNC’s financial position as well as accomplishments during the past year.
- Monday, August 31st: An email* will be sent to all owners providing qualifications of those owners running for the two open Board positions. A ballot will be included and due back in the office no later than THURSDAY SEPTEMBER 10th.
- Friday, September 11th: The Board will meet at 9AM in the HPNC office. Ballots will be counted and an email with election results will be sent out by end of day. Included in this email will be the Board’s response to owner’s questions.
- Saturday, September 12th: new board members (present or by phone) will conduct an executive meeting in the office at 10 AM.
*For those few owners that cannot access emails the above information will be mailed.
At this time, there is only one piece of business that requires official action by the ownership, and that is elect Board Members to fill TWO vacancies on the Board. A ballot with the names of those owners who have expressed an intention to run, along with short biographical information will be sent on Monday August 31st, as outlined above.
We ask that you complete your ballot and return to the office at your earliest convenience, but not later than Thursday September 10th.
The entire Board is very disappointed that we will not have our usual opportunity to meet with owners to discuss HPNC business and to socialize. However, under the uncertain situation we find ourselves in these days we believe this type of “virtual meeting” is the safest way to accomplish our goal.
If you have any questions please do not hesitate to reach out to Tom at the Office.
To: All High Point North Condominium Owners
From: The High Point North Condominium Nominating Committee; HPN Board of Directors
Subject: NOTICE OF ANNUAL MEETING of the HPN Council of Unit Owners
Notice of Elections
As prescribed in Article III, Section 4 of the HPN Bylaws, formal notice is hereby given that the Annual Owners Meeting and Elections will be held on Saturday September 12th, 2020 at 9:00 A.M. at the St. Peters Lutheran Church, 10301 Coastal Highway, Ocean City, MD. Purpose of this meeting will be to conduct elections and transact other business of the Council. As a reminder, this meeting is only open to owners or their legal representative. Family members and their friends are welcome join us all at the deck party!
NOTE: Holding an in-person owners’ meeting, as well as a post-meeting luncheon and/or deck party, are obviously subject to COVID-19 restrictions and recommendations in existence on September 12th. You always have the option of just sending in your Proxy, CLICK HERE TO DOWNLOAD PROXY DOC. The BOD will provide situational updates as we get closer to the planned event.
We have two positions open on the High Point North Condominium Board of Directors for a 3-year term.
THREE YEAR TERM; Elect two
Bill Beers was elected to his second 3-year term in September 2017 and is not eligible to run again this year. Dave Charter has completed his first 3-year term and is eligible to run for another 3-year term. He has indicated he is willing to run again.
If you are interested in running for this position, please notify the HPN office or one of the nominating committee members with your intent to run and supply us with your written credentials and qualifications (a brief résumé) so you may be placed on the ballot (as required by HPN Bylaws, Article IV). As additionally provided by HPN Bylaws, nominations may also be made from the floor at the Owners Meeting.
If you cannot attend this meeting, please scan and email, fax or mail the enclosed proxy, or stop by the office and complete a proxy form.
Committee Chairperson for the 2020 Nominating Committee is Lee Miller (5-J; 610-322-9086). The committee can also be reached through the HPNC office, office fax or the web site.
CLICK HERE TO DOWNLOAD PROXY DOC
HPNC Board of Directors
HPNC Nominating Committee
Our pool is now open! (with some restrictions)
Following the new guidelines provided to us by the Worcester County Health Department, we are able to open our pool with a limited capacity to 35. At this time, we are not imposing any "time limit" for guests using the pool but as the volume of guests increase this rule may be implemented. People are still asked to follow social distancing while in the pool area. Our staff is doing there part to keep areas cleaned and sterilized throughout the day.
Be safe and Enjoy,
We understand there are growing concerns due to the widespread virus COVID-19, (Coronavirus) and we want you to know that we are taking safety measures to keep our owners, guests and staff safe by increasing our frequency and sanitation standards. We are closely monitoring updates from city and government officials as well as making sure we are up-to-date on any news from the CDC on the evolving situation.
Ocean City, Maryland – (May 14, 2020): During a special meeting of the City Council on Thursday, Mayor Rick Meehan announced by declaration the lifting of short-term rental restrictions. “Following Governor Hogan’s lifting of the Stay-At-Home order, the Town of Ocean City will be lifting lodging restrictions on short-term rentals effective Thursday, May 14 at 5 p.m.,” Mayor Meehan stated. “The Town is currently working with the Hotel Motel Restaurant Association and Chamber of Commerce to ensure we follow stage one of the Maryland Strong Roadmap to Recovery and Back to Business Pledge. We encourage residents and visitors to follow health and safety guidelines, including physical distancing and gathering limits. Personal responsibility and individual comfort levels are incredibly important to exercise during each phase of recovery. Each and every one of us has an obligation to exercise personal responsibility to protect our families, our friends, our co-workers, and neighbors, so as a community we keep Ocean City moving forward.”
Town of Ocean City Anouncement:
View copy of the declaration:
Dear HPN Owners,
As everyone continues to navigate through the Coronavirus (Covid-19) Pandemic, and as we approach the normal summer season, we felt it important to provide a short update on High Point North’s plans and approach to prepare in the near term.
At our regular May 2nd Board meeting, the Board has asked Tom and the staff to continue with normal preparations for the 2020 season, in anticipation of restrictions being reduced or lifted in the foreseeable future. This will include the annual re-staining of the deck; preparing the pool; luggage cart refurbishment and other normal projects. We are asking our staff to take appropriate precautions as they continue their duties.
However, while we are preparing for the upcoming season, we also want to make sure that everyone understands that we are required to follow certain regulations in some instances. For example, our pool is considered a “public” pool by the Department of Health, and we will be unable to open the pool for use until they remove the restrictions.
To that end, the Board also agreed that we will continue to follow the direction of our State and Local governments in terms of restrictions & recommendations. We ask that you do the same as we look forward to seeing everyone in Ocean City as soon as possible.
For the Board of Directors,
David Charter, President
WHEN: Wednesday, April 22nd at 7:00AM
The main water supply line coming into the building is in need of replacement. Contractors will be working all day on these repairs which will take at least 12 hours to complete.
During these repairs, we will be adding chlorine bleach to the system as well. Once the water is back on, please let it flow on cold only until it is clear and there is no bleach odor before use.
Thank you for your cooperation,
Tom Downey HPN/MGR
March 31st Declaration PDF
Ocean City, Maryland – (March 31, 2020): The Ocean City Mayor and City Council continue to take drastic actions to stop the spread of the Coronavirus (COVID-19). The latest steps, outlined in a new emergency declaration, restricts short term accommodations for hotels and rentals to essential lodgers only through April 30, 2020. This includes but is not limited to hotels, motels, condo-hotels, rental properties, inclusive of private renters or management companies and HOAs, Airbnb, VRBO style lodging and other overnight accommodations.
“These are unprecedented actions because these are unprecedented times,” commented Mayor Rick Meehan. “This is incredibly difficult time for everyone, but the only way we can stop the spread of this virus is to work together. Visitors should NOT visit Ocean City at this time, but are encouraged to reschedule or plan for future visits when this health crisis passes.”
According to the declaration, hotels, motels and other lodging establishments or rental properties shall not accept new reservations for persons other than essential lodgers. Essential Lodgers as defined by the emergency declaration include: healthcare professionals and/or first responders, law enforcement, national guard members, State or federal government employees, journalists, others responding to COVID-19, full-time residents of the Town of Ocean City, who, for any reason, are temporarily unable to reside in their primary residential home; or persons who must vacate their homes due to exigent circumstances, such as fire or flood, persons sheltering in hotels due to domestic violence or hotel employees, service providers, and contractors. For a full list, visit: www.oceancitymd.gov/COVID19
“These exceptions are meant to ensure that we have a place for individuals who must be in Ocean City because they are helping in this emergency, or those who have nowhere else to go, such as domestic-violence victims or those who had to vacate their homes unexpectedly,” Mayor Meehan said. “Voluntary compliance is our goal, but we will enforce this to the full extent if it’s not obeyed. This health crisis is deadly and the only way for all of us to stay healthy is to stay home.”
The Town of Ocean City is currently working with the Hotel Motel Restaurant Association and Chamber of Commerce to ensure that everyone is complying with the various State and local travel restrictions. Along with the emergency declaration restricting short-term accommodations, the State of Maryland has issued several travel restrictions, including a Stay-At-Home directive. For additional on the State of Maryland’s response, visit https://governor.maryland.gov/coronavirus/.
Further updates from the Town of Ocean can be found at: www.oceancitymd.gov/covid19.
If you are experiencing possible COVID-19 symptoms (fever, cough, shortness of breath) contact your primary care doctor for further screening to determine if you should be tested. Unless you are suffering a medical emergency, please do not show up unannounced at an emergency room or other medical facility. You should speak with your healthcare provider, who can alert an emergency room so that its staff is ready with proper protective gear. To protect yourselves and others, wash your hands often, cover cough/sneezes, clean and disinfect surfaces, and stay home if sick. For more information on Coronavirus and prevention tips, visit WorcesterHealth.org or call 410-632-1100 option #8 to connect to our call center (Monday through Friday, 8 am to 5 pm). For COVID-19 information in the State of Maryland, please dial 211.
UPDATE #11 – March 31, 2020 –5:50 p.m.
March 31st Declaration PDF